GDPR Privacy Notice –From May 2018
As you know there are changes to the Data Protection Legislation that come into force from May 2018. They refer to the following:
Privacy Notice – Data Protection Act 1998
We at Bevington Primary School are a data controller for the purposes of the Data Protection Act. We collect information from you about your child and may receive information about your child from your previous school. We hold this personal data and use it to:
- Support your child’s teaching and learning;
- Monitor and report on your child’s progress;
- Provide appropriate pastoral care;
- Assess how well your school is doing.
This information includes your child’s contact details, national curriculum assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs and relevant medical information.
We will not give information about your child to anyone outside the school without your consent unless the law and our rules permit it.
We are required by law to pass some of your child’s information within the Local Authority (LA) the Department for Education (DfE) and the NHS or PCT (Primary Care Trusts)
If you want to see a copy of the information about your child that we hold and/or share, please contact Cara Keane, Finance Manager, on 02089690629
If you require more information about how the Local Authority (LA) and/or DfE store and use your child’s information, then please go to the Privacy Notice pages on the DfE website or please contact the LA or DfE as follows:
Information Management Team
Kensington Town Hall
Telephone: 020 7361 3000
- Public Communications Unit
Department for Education
Great Smith Street
London SW1P 3BT
Telephone: 0870 000 2288
The reasons we might be asked to share information are detailed below.
The Local Authority (LA) uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.
The Local Authority will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.
Primary Care Trusts (PCT) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process. PCTs may also provide individual schools and LAs with aggregate information on pupils’ height and weight.
The school is required to share pupils’ data with the DfE on a statutory basis.
The National Pupil Database (NPD) is managed by the DfE and contains information about pupils in schools in England. Bevington Primary School is required by law to provide information about our pupils to the DfE as part of statutory data collections, such as the school census; some of this information is then stored in the NPD. The DfE may share information about our pupils from the NDP with third parties who promote the education or wellbeing of children in England by:
- Conducting research or
- Providing information, advice or
The DfE has robust processes in place to ensure the confidentiality of any data shared from the NDP is maintained.
Attached are the privacy notices that we share with parents and staff which give information about the statutory requirements we are obliged to follow.